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Exhibits


8.1 Booth Construction

Exhibit booths shall be constructed of noncombustible or limited combustible materials. Wood shall be greater than one-quarter inch (1/4”) nominal thickness or wood not greater than one-quarter inch (1/4”) thickness shall be treated with a fire retardant meeting the requirements of National Fire Protection Association (NFPA) standard 703. Other combustible materials must be flame resistant in accordance with NFPA 701 for textiles and films, and Underwriters Laboratories (U.L.) 1975 for foamed plastics. Cotton batting, straw, dry vines or leaves, celluloid or other flammable material is not allowed unless it is fireproofed in a manner approved by the Fire Marshal. Proof of treatment, if applied by the exhibitor, must be provided and displayed on-site. Fireproofing and approval are required in advance.

Vehicle cleaning using wax or Armor-all creates a very hazardous and slippery condition. Applications must be done with a pre-soaked cloth. Spray cans or bottles are not permitted. All hard floor surfaces must be totally covered with a nonporous covering during application of waxes or Armor-all products.


8.2 Covered Exhibit Booths

Exhibit booths with any type of cover, i.e., tents, canopies, awnings, membrane structures etc., must be one hundred square feet (100 sq. ft.) or less; if larger than one hundred square feet (100sq. ft.) the exhibitor must follow the regulations listed below:

Exceptions: Structures or areas consisting of only noncombustible construction with wholly noncombustible contents and provided with an approved smoke detector.

Exhibit Display Structures

If a structure exceeding 400 sq. ft. has a roof and is composed of combustible material or has combustible contents, a sprinkler system is required.

Exceptions: Structures or areas consisting of only noncombustible construction with wholly noncombustible contents and provided with an approved smoke detector.


8.3 Floor Loads

Floor Loads are located here to assist you with the planning process for your event. PEC Management can assist you with determining if the floor loads will accommodate your event’s needs.


8.4 Floor Plans

A preliminary exhibit floor plan is required one (1) year prior to the first contract day. Exhibit floor plans must first be sent to your Event Coordinator or Sales Representative for review, who then submits the plan to the AFD Fire Marshal for approval. The PEC and the Fire Marshal approve all floor plans prior to move-in. Floor plans are not considered approved without being signed and stamped “Approved” from the PEC and the AFD Fire Marshal. An approved copy of the floor plan will be returned to the Client and General Service Contractor. The Client is cautioned not to sell exhibit space until the AFD Fire Marshal has approved the floor plan. This is to ensure that exits, aisles and fire protection equipment are clear and unobstructed, as well as, to avoid costly changes involving exhibits. Final approval is given after an on-site inspection by the AFD Fire Marshal is conducted.

Changes in proposed plans may be required to achieve the safe and orderly operation of the facility, compliance with the contract and PEC policies and procedures and coordination of use of the pre-function/lobby areas of the facility by joint users. The Client must allow a ten foot by ten-foot (10’ x 10’) area for the PEC utility service booth.

Required information on exhibit floor plans:

All floor plans must clearly indicate a minimum of two (2) freight- free aisles per exhibit hall, one North to South and one East to West. Freight- free aisles in exhibit hall(s) must be designated with signage or tape placed by Client or General Service Contractor.

Required specifications for exhibit floor plans

Any exception must be submitted in writing to your Event Coordinator or Sales Representative:

The exhibit hall utility boxes are located on thirty-foot (30’) centers.

An exhibitor list, both in alphabetical and numerical order, is required so prompt service may be provided to exhibitors.

Exhibits in the ballroom require prior written approval. Utilities in the ballroom are limited and the cost for providing utility and technical services to exhibits is the responsibility of the Client.

The Client must arrange for equipment or labor services for exhibit booths, i.e. tables, chairs, booth cleaning, aisle cleaning, etc.

Exhibit floor plans require a thirty foot by thirty-foot (30’ x 30’) area for concession equipment in each exhibit hall or exhibit ballroom area. Additional space is required for seating.


8.5 Multi-Level/Two-Story and Covered Booths

Plans for multi-level exhibits must be reviewed and approved a minimum of ninety (90) days prior to the event. The following requirements apply to all Multi-Level Booths. Maximum Occupant Load of 9 for second level.

Multi-level Booths with occupant load of greater than 9 people on second level: